Extension Requests

Alphacrucis College is committed to ensuring that extension requests for assignments received from HE students are handled in an ethical and expedient manner.

Seven Day Extension request:

 All students have the option of lodging an extension request for up to 7 days, (via the extension request form found at http://ac.edu.au/students/forms/request_for_extension/ )

Extensions of the assignment deadline will only be granted on the following grounds:

  1. Medical illness (certified by Doctor’s Certificate);
  2. Extreme Hardship; (extreme hardship is not ‘computer breakdown’ or ‘too much work’ etc)
  3. Compassionate Grounds. 

 The form must be completed no less than 48 hours before the assignment is due. It will go to an appropriate faculty member for approval.

Extreme Circumstances Extension request:

In extreme cases, students who are unable to complete the assessment for a course due to extenuating circumstances, will, subject to approval by the Higher Education Student Affairs Committee (HESAC), receive an ‘Extension’ (E) grade for that course. The student then has a period of time determined in discussion with the Program Director (usually one month - maximum of one semester) to complete any/all assessment for that course. Further, once any/all forms of assessment have been submitted, the ‘Extension’ grade will be replaced by the new grade. 

 Assignments that are submitted after the due date will receive a 3% penalty for each late day, unless an extension has been authorised.

HE Student Extension Requests Process Flow

 1. Start of process

-          An event occurs bringing about the need for the student to request an extension

 2. Student requests extension

-           Student accesses the “Request for Extension Form” from the AC website

 -          Student populates the form with relevant information

 -          Once submitted, the form is directed to the appropriate lecturer

 3. Request reviewed

 -          Extension requests will be handled by the appropriate lecturer

 -           If the individual lecturer is unsure of whether circumstances warrant an extension, eg the request does not align to established criteria, the request is directed to the relevant programdirector. The course director will table the request at  HESAC (Higher Education Student Affairs Committee) 

 4. Unsure if extension can be granted?

 

 -          If no, go to 6. Extension granted?

 -          If yes, go to 5. Request reviewed at HESAC

 5. Request reviewed at HESAC

 -          The Program Director notifies the student and advises the request is pending a decision by HESAC

 -          The Program Director advises the Registrar to include the Request for Extension on the upcoming weekly HESAC Agenda

 -          The HESAC members review the request and either grant or reject the request

 6. Extension granted?

 -          If no, go to 7. Student advised that extension request rejected

 -          If yes, go to 8. Student advised extension request granted

 7. Student advised that extension request rejected 

 -          The request for extension is rejected, the student is advised of such via an email response generated via the Extension Request Form

 -          Note: if the request is rejected by HESAC, information concerning the request and rejection is placed in the student’s file by the Registrar and the HESAC rejection will be included on the online Extension Request Form

 -          Go to 11, End of Process

 8. Student advised extension request granted

 -          The request for extension is granted, the student is advised of such via an email sent by the most appropriate HESAC member through the online Extension Request Form

 -          Note: if the request is granted by HESAC, information concerning the request and approval is placed in the student’s file by the Registrar  and the HESAC approval will be included on the online Extension Request Form

 9. PEPi updated

 -          At the end of each teaching period (Terms 1,2,3,4),  Registrar’s Office notified of student extension being granted

 -          Registrar’s Office update PEPi with relevant information :

 Status changed to Extension Granted in Assessment Details panel for the Assessment Element of the unit

 10. Extension requests report reviewed by HESAC

 -          1 week prior to last HESAC of Teaching Period, Program Directors to review progress of  students granted extensions by  HESAC (contact other lecturers if need be)

 -        At the end of each Teaching Period the Extension Requests receive final review at  HESAC

 -          If it’s found that any student is in danger of not submitting completed assignment/s before end of extension period, HESAC will determine next course of action

 11. End of process

 If the student is satisfied with the outcome, this is the end of the process. If the student is not satisfied with the outcome, s/he is entitled to appeal.

12. Appeal

If the extension granting authority is the lecturer, the student may appeal to HESAC via the lecturer.

If HESAC is the extension granting authority, the student may appeal to the Academic Dean. The decision made by the Academic Dean is final.

Last modified: Tuesday, 17 February 2015, 11:31 AM